Time is precious. We’re always looking for new digital tools to help us save time and energy. But there are some things that digital tools can’t ever fully replace, such as how dynamic and personal face-to-face training sessions are. The good news is that you don't have to replace them. In fact, a good digital system can help support your planning and organisation of events so that you focus on delivering real value to your employees. Here's how.
What you should be using a digital platform for:
Automation can be particularly useful for a number of actions, such as:
- Anything that repeats (e.g. monthly HR sessions, afterwork drinks every Thursday evening, etc)
- Training which must be renewed at specified intervals (e.g. compliance training, which must be refreshed annually)
- Assigning mandatory training
The cost of missing regulatory training could mean life or death for your business. Failure to comply with GDPR regulations could mean severe penalties: the maximum fine is up to €20 million euros. What's more, a recent study has shown that almost half of small business aren't GDPR compliant.
When it comes to the really important pieces of training, such as annual compliance training, why risk forgetting to set them? Software like Learn Amp allows you to assign a task to users, and then set that task to occur at your chosen interval - whether that be monthly, yearly, or a custom amount of time. This means that once you’ve set the task and when it’ll reoccur, you avoid the risk of forgetting to assign mandatory training. Let the software do the rest of the work for you!
What's better? Digital training or in-person training?
Studies have shown that you shouldn't have to choose between the two, and that a blend of both methods is the best way to engage employees. While we've mentioned the benefits of in-person training above, there are some great advantages to digital training, such as:
Time saving: When a speaker can deliver a training session online, they save a lot of time commuting and can reach a much broader audience. The same goes for the attendees!
Knowledge retention: In most cases of online training, attendees will be able to access the content again (especially if it's uploaded to the site), and they'll be able to reinforce what they've learned by going over the content.
Self-paced: Everyone has different speeds and styles of learning, so delivering content online allows people to take it at their own pace, which boosts retention.
Extra content alongside: When deliver digital training on an online platform, you can pair it with tasks, extra content, and assessments to test attendees' understanding of the subject matter.
Digital tools can be great. But here’s what you shouldn’t be doing digitally.
As companies get ever more automated it can be tempting to deliver all of your training digitally. However here is why that isn't such as good idea (and how you can have a much bigger impact).
Whilst we see the benefits of training delivered in a virtual classroom, we’re all for in-person training too. In fact, studies show that people are likely to engage more and remember more when receiving training in-person.
Now that you’ve used automation tools to save time on the setting of tasks and content, why not use the time that you save to focus on delivering these highly engaging in-person sessions?
So you agree that in-person sessions can be great. How can a digital system help?
A digital system can make in-person sessions a great deal easier. Having all events and invitations located in one system as opposed to scattered through email inboxes makes everything a lot more organised, as they’ll be easier to manage and schedule.
Any good LMS will have an ‘Events’ tool that lets you organise every aspect of face-to-face sessions. But what are the helpful aspects of an ‘Events’ feature that you’ll need?
- Basic event creation - You should be able to create an event on the system with all the necessary details, such as time and location.
- Invitations - The event creator should be able to send invitations out to all invitees within the system. Or, you could even let users sign up to the event themselves.
- Reminders - Set event reminders to occur (e.g. 2 days before the event) so that no one forgets to attend.
- Notifications - A notifications system is helpful if you need to change any details, e.g. location of the meeting.
- Waitlist - A helpful feature to let people join the waitlist for oversubscribed events.
- Post-event surveys: Want to know if people found the training session useful or not? Why not send a survey to all attendees to learn what they thought.
Great! I’ve saved time and effort. What can I do with this extra time?
Using an online platform to manage in-person events can save you a great deal of time and effort. But even if you’ve been putting in effort to organise events, how will you know if they’re being well received by your employees? With the time saved from managing events, we recommend gathering feedback from attendees on events.
The best way to do this is to use a post-event survey tool. How can this help me?
- Send out questions seeking feedback from attendees
- Find out what your employees are and aren't enjoying about events
- Bear in mind the feedback received when creating new events, so that you can optimise how useful and enjoyable they are.
What kind of software is best for managing events?
There are various different systems you could use to manage events, such as Eventbrite. However, we've found that tracking training events alongside other learning is the best way to gain maximum engagement and performance from employees. This allows a sense of cohesion between different elements of training.
Learn Amp software contains a fully functional Events tool, with features such as User enrolment, Invitations, Reminders, and more. Our Survey tool can be used to gather invaluable feedback from attendees.